🧭 Overview

We’re excited to introduce Rentals within Calendars!🎉

Rentals is a powerful new addition to HighLevel’s scheduling suite, purpose-built for businesses that manage bookable inventory like equipment, vehicles, spaces, vacation properties, event setups, and more.

Unlike traditional appointment scheduling, Rentals is designed for duration-based, inventory-driven bookings — giving you full control over availability, pricing logic, booking types, and multi-item checkouts.

Whether you rent by the hour, day, week, or month, Rentals gives you the flexibility to model your real-world business accurately.

🚀 What’s New?

✅ Customizable Listings with Variants & Inventory

Create listings for each rental offering and configure:

• Pricing per hour/day/week/month
• Quantity tracking
• Variants (e.g., size, type, configuration)
• Lead time, buffer time, booking window rules

✅ Inventory Tracking & Availability Control

Control how many units of each listing are available at any given time.

The system automatically:

• Checks availability across selected dates
• Prevents overbooking
• Blocks unavailable inventory

✅ Flexible Pricing Models

Support for:

• Tiered pricing by duration or quantity
• Seasonal pricing
• Day based pricing
• Security deposits

✅ Flexible Booking Types

Choose how customers book based on your business model:

• Date & Time Selector – Ideal for hourly and short-term rentals
• Date Selector Only – Perfect for day-based or night-based rentals
• Fixed Duration Bookings – Offer predefined packages (e.g., 3-day bundle, 5-day bundle)

Each listing can define its own booking behavior.

✅ Multi-Item Bookings

Customers can book multiple rental listings in a single checkout — perfect for bundles, event setups, or combined equipment rentals.

✅ Customer Booking Page

Offer a dedicated customizable public-facing booking page that:

• Displays listings and categories
• Shows real-time availability
• Offers a smooth booking experience

This gives rental businesses a streamlined and professional booking experience.

✅ Flexible Booking Management (Admin Experience)

Rentals includes a full booking management system:

• Create bookings manually from in-app
• Add multiple listings within one booking
• Modify dates, duration, quantity, or pricing
• Automatically generate invoices for every booking
• Collect payments in-app
• Track booking statuses (Booked → Active → Completed)
• View and manage all bookings from Appointment List View or Calendar View

✅ Revamped Calendar View

A dedicated Rentals calendar view allows you to:

• See bookings across all listings in a unified grid
• View bookings color-coded by status (Unconfirmed, Booked, Active, Completed, Cancelled)
• Filter by listing, status, payment status, categories
• Open detailed booking information directly from the calendar
• Manage all rental operations from one centralized view.

⚙️ How to Get Started

• Go to Agency View > Subaccounts
• Use bulk actions or the three-dot menu for a subaccount
• Navigate to Calendar Settings
• Toggle on the Rentals module
• Navigate to Calendars > Calendar Settings > Rentals to access the Rentals module
• Create a new Listing with a name and description. Set the pricing per booking unit (e.g., $50/day), and setup other booking settings as required.
• Configure business operating hours, payments and other settings in Global Settings
• View Booking Page — to experience the look and feel of your customer-facing website
• Manage bookings in the Appointments List View or Calendar View

🎯 Why This Matters

You can now:

• Offer multi-day, weekly, or monthly bookings
• Manage stock and variants
• Support quantity-based and multi-item checkouts
• Expand into new verticals like vacation rentals, equipment rental, event businesses, vehicle rentals, coworking spaces, and mobility services

Note : Rentals is currently live in Public Beta and will continue to evolve with ongoing improvements.